project administrator

The Opportunity

We’re looking for a Project Administrator who thrives on details, enjoys working with numbers, and helps keep projects running smoothly behind the scenes. This role supports our project managers with the paperwork and financial tracking that ensure everything stays on track. If you are organized, quick to learn, and ready to play an important part in seeing projects come to life, we would like to hear from you.

What You’ll Be Doing

• Review and process contractor claims, certificates, and markups, making sure details line up correctly
• Track and report on project finances during construction
• Prepare, format, and file project reports, correspondence, and contracts
• Keep project specifications organized and up to date
• Provide support across the admin team as needed

Who We’re Looking For

• Strong organizational skills and the ability to stay on top of multiple deadlines
• Comfort working independently, with good judgment on when to ask questions
• A knack for working with numbers and spotting errors
• Proficiency with Microsoft 365 (Outlook, Excel, Word)
• Clear and professional written and verbal communication skills
• A minimum of 2 years of related experience in an office environment (construction, design, or engineering exposure is a big plus)
• Bonus skills: familiarity with Photoshop or InDesign

Life at SOA

SOA is a group of talented people who genuinely enjoy what they do — and each other. It’s the kind of place where people pitch in, keep it real, and find time to have some fun along the way. Life-work balance actually means something here. We take Friday afternoons off through the summer to make space for family, hobbies, or a little extra time outdoors. We celebrate wins together with team and family events, and our annual retreats are just plain fun. From SOA book clubs and design Fridays to hikes, fundraisers, and the occasional softball or paintball game — we keep things lively.

What We Offer

• Starting at $50,000 (negotiable based on experience)
• Full-time, in-person at our Chilliwack studio
• Friday afternoons off all summer, plus paid vacation and extended health (fully covered by SOA)
• Development supports included – because we want to see you grow here
• Join a fantastic group of people who show up, work hard, and have fun together

Why Chilliwack?

Live where you’d vacation. Families can afford a house. Shorts in winter. Mountains, lakes, and rivers right in your backyard. You can read on the beach, paddle after work, or ski on the weekend — and still catch the Canucks game that night. Chilliwack offers a balanced lifestyle and a strong sense of community, without the city rush. Several SOA team members have made the move to the Lower Mainland and haven’t looked back.